- Types of Documents
- Document Symbols
- Sales Number
- Annual Report
- Official Record
- UNBIS Thesaurus
- Document / Official Document
- More Information (United Nations)
- More Information (Leagal of Nations)
Types of Documents
The UN has published very various and numerous documents.
- Press Release
A press release is an important information before publication of the official documents.
The press releases published from 1995 to current are available on “Meetings Coverage and Press Releases“.
A document is minutes or references distributed to government representatives on the UN conferences / meetings.
You can search for the documents by using the following tools / resources.
- Official Document System（ODS）
The ODS is a database that can search for official documents and official records and it provides their full texts.
- Index to microfilm of United Nations documents in English 1946-1961 [Printed material]
United Nations documents index [Printed material]
You can search for past documents and publications that can not be searched for by using the above databases.
- Official Document System（ODS）
- Official Record
Important documents of main organizations (e.g., the General Assembly, ECOSOC, Security Council) are edited and published as official records.
Official records can also be searched by United Nations Digital Library.
A publication is a document for sale (e.g., research paper, statistics and leaflet). It has sales number.
Publications can be searched by United Nations Publications.
To search for past publications, “The complete reference guide to United Nations sales publications, 1946-1978” can also be used.
You can search for the publications held in the library of the United Nations via United Nations Digital Library.
The UN documents except journals have their own document symbols.
When you want a document that cannot get online, you should note these symbols.
○ Structure of the Symbols
Parent Organization／Subsidiary Body／Nature of Document／Modification
1) A/55/1 = General Assembly／55th／Document no.1
2) A/AC.109/PV.1412 = General Assembly／109th ad hoc committee／Verbatim record no.1412
The detail of the document symbols can be learned via the following webpages.
- UN Document Symbols
UN Documentation Research Guide
- Press Releases
The explanation of symbols / kinds of press release
Publications for sale have each sales number. The Kobe University United Nations Depository Library manages UN publications by using this number.
Other libraries such as the Library for Social Sciences provide books with other symbols (call no.) and manages them.
○ Structure of the Sale Number
Language. Year. Subject (or organ). Serial number
e.g.) E. 80. II．C. 1 = English. 1980. World economy. 1st publication
An annual report is a report submitted to the upper organization by their branches. These reports are published as the supplements of the official records.
○ Document Symbol of Annual Report
Organization／Session number／Document number
e.g.) A/55/15(SUPP) = General Assembly／55th／Document no.15 (Supplement)
Official Records have the following 3 kinds.
Shorthand / summary records of proceedings. Minutes are indicated by “/PV.” and “/SR.”.
e.g.) A/56/PV.1= General Assembly／56th meeting／Shorthand record no.1
An annexe is what put together documents as references of proceedings managed by agenda. Annexes of the General Assembly (～1992) / the Economic and Social Council (～1972) / the Trusteeship Council (～1969) have ended publication.
A supplement is such as resolutions of the General Assembly, annual reports and report of the main organizations.
「A / Session number / Number 1 to 49」 (e.g., A/52/12) means the supplements of the official records of the General Assembly.
A thesaurus is a kind of dictionary that groups synonyms and hierarchises them.
The library of the United Nations Office that creates UNBISNET gives thesaurus terms to Documents, Official Records and Publications by using UNBIS thesaurus.
“UNBIS THESAURUS” provides thesaurus list by alphabetical order and by field. You can also search for thesaurus words by using this database.
Document / Official Document
Only a few libraries have these document because they are not sold to public.
Many of documents published in recent years have been exposed on the web and older documents are also being digitised.
- Searching Official Document System（ODS） for online editions
- Inquiring of the United Nations Depository Library and check its holdings
- Applying Photocopy Request
Some publications are digitized and exposed on the web.
When you search for UN publications held in Japan, you should search OPAC of each library or “CiNii Books“.
- Searching for online editions by using United Nations Digital Library
- Searching for by Kobe University Library OPAC
- Applying InterLibrary LoanService
More Information (United Nations)
|UNITED NATIONS||The official website of the UN. This website provides various information and documents about the UN, and links to websites of the lower organizations.||–|
|United Nations Information Centres||UNICs are part of the Department of Global Communications (DGC) and they provide information on actions by the UN.||–|
|The United Nations today||The document about the outline of the UN published in 2008||Printed material|
|Basic facts about the United Nations||The documents written about basic information about the UN. New editions are published every several years.||Printed material|
|Encyclopedia of the United Nations and International Agreements||The encyclopedia about the UN.||Printed material|
|Yearbook of the United Nations||A detailed annual activities of the UN are provided.||Printed materials are held|
|UN Chronicle||A quarterly PR magazine abou activities of the United Nations.||Printed materials are held|
|Kobe University United Nations Depository Library||The United Nations Depository Library is located in the Library of Research Institute for Economics and Business Administrations.||–|
|United Nations Research Guides & Resources||The website of the Dag Hammarskjöld Library.||–|
More Information (League of Nations)
|Monthly summary of the League of Nations||A PR magazine that was published by the League of Nations.||Printed material|
|League of Nations Official Journal||This journal provides such as minutes of assemblies, official documents, budgets, and staff lists.||Printed material|
|Official journal. Special supplement||This journal provides minutes and results of the general assemblies and minutes of 6 main committees.||Printed material|
|Annuaire de la Société des Nations||An annual report that was published by the League of Nations.||Printed material|
|Monthly bulletin of statistics||The statistical information of countries is published.||Printed material|
|Annuaire statistique de la Société des Nations||An annual report for statistical information of countries.||Printed material|
|International trade statistics||The statistical documents about international trade.||Printed material|